November 18th & 19th 2017
Jo-Anne Chadwick firstname.lastname@example.org
Phone # 604-826-7361
Sharie Conroy email@example.com
Phone # 604- 826-8179
The Fraser Valley Bald Eagle Festival Society generally meets once a month. Dates are set at the beginning of the year. Meetings are held at the Mission Chamber in their boardroom located at 34033 Lougheed Hwy Mission BC
The Society is made up of 8 Directors and other community members that include a variety of people that share a love of the outdoors and the environment. We are always looking for energetic volunteers to become a part of this annual festival. Volunteers are currently needed for the positions highlighted below as well as on the festival weekend to assist at the participating sites
Committee Member Positions Required
1) Fundraiser/Grant Writer
Description: The society operates on a budget made up of grants, sponsorships and committee fundraising. The individual(s) would be responsible for searching out new opportunities to generate funds and write some of the grant applications. The committee works very closely with the fundraiser and will assist with the process.
Time Commitment: Grant writing starts in January, some are simple submissions others require more time. Sponsors are approached throughout the year and the fundraising occurs during the festival weekend.
Skill set required: Previous grant application writing an asset. Good communication skills and basic computer skills required. New ideas and energy always appreciated.
Description: The Treasurer’s position does not require work throughout the entire year. The following pieces are part of the treasurer’s contributions.
November- after the program is printed there needs to be invoices created on PayPal and sent to the advertisers. 10-15 invoices. Follow-up may be required to collect the funds.
Funds from table rental for the hall, souvenir sales are collected before, during and after the event. These monies need to be recorded and deposited at VanCity.
January- after the December statement arrives the monthly statements are organized to make sure all the cheque copies, receipts, invoice, etc are all together to take to the bookkeeper.
Time Commitment: monthly meetings where possible and a couple of hours to organize the statements and send invoices.
Skill set required: basic knowledge of banking and bank statements. Some computer skills.
3) Media/PR Person
Description: This individual would help promote the festival through press releases and event submissions. Most importantly be the lead on the pre-festival eagle release.
Which would include:
*touching base with O.W.L. to talk about Sonsie’s (the teaching eagle) appearance and about eagle for release
*create a media plan to attract attention to the release
*work with the chosen site to set up the day
*follow up with media to make sure they are coming to the event
*invite local schools (Chehalis and Dewdney Elementary) to attend
*help organize the day
Time Commitment: Monthly meetings recommended. Most PR is done the month prior to the festival.
Skill set required: Good communication skills and should be able to use Microsoft Word. The festival has many media contacts in the database but some additional research may be required to update information.
4) Festival Weekend Volunteers
Description: During the festival weekend several sites require volunteers for jobs that range from directing parking, managing people flow to handing out festival information. Specific job descriptions are available closer to the weekend.
Anyone interested in volunteering during the Fraser Valley Bald Eagle Festival weekend can email us with your name and contact # to firstname.lastname@example.org anytime.
Additional volunteer activities
Photo Contest (occurs in May and is how we select our theme photo for the year)
*organize for voting
*create colouring page
*send the page out to the
*collect and display at the Mission Chamber
*pick winners- contact and give prizes
Hot Spots (souvenir button treasure hunt that happens during the festival)
*order Hot Spot Buttons
*organize site prizes
*work with other committee members to create the “draw” sheets
*make sure sites have everything they need to promote the fundraiser
*select the winners after the festival and contact them to arrange to pick up their prizes